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#VCSERP Project Information

​Training

Announcing upcoming training sessions:​

  • Bus Operators will learn TripSpark software on their new tablets in April.
  • Inventory designees have been sent directions to register for Destiny Site Essentials April 15 through 17 or a combined training (with textbook inventory) on April 18.
  • VCS Leads, designated trainers, and Cabinet members will attend various train-the-trainer sessions during the week of May 6.
  • Registration is open for Bus Operators, SWC Managers, Facilities staff only for designated sections of course 105 and 200 in May/June.
  • Registration is now open for Course 310, Grant Management. Emails have been sent to select Federal Programs team members. (If you think this should apply to you but you didn't get an email, contact Vivian Ayala.)
  • Registration is now open for select District Transportation and SWC staff for Courses 200 and 201. This applies only to staff who will initiate and/or approve purchases.
  • Registrations are now open for any warehouse/parts depart​ment staff for Course 300, Inventory Management.
  • Paras should block half a day either June 3 or June 4 on their calendars for course 105, My HCM Cloud. Paras will have a choice of locations all around the District, and computers will be provided for the training.

Training for our new Oracle Fusion software is a massive effort and while it will reach all employees at some point, first we are focusing on department staff who will be using Oracle for their main job functions. Various ERP trainings will take place from February 25th through June for these employees:

  • Knowledge transfer courses for department staff

  • Train-the-trainer sessions

  • Face-to-face computer lab-based sessions at a Clerical Institute June 5 and 6

  • Face-to-face computer lab-based sessions at Volusia Learns

While there are 35 distinct courses being offered above, ALL employees will only need to take one course:

  • Course 105, My HCM Employee Cloud Training - This course is designed to be a one-stop-shop for all Human Capital Management (HCM) Cloud employees. Learn how to get started using the Cloud, view your personal, benefit, absence, and payroll information.​​

  • Employees can choose from many options for course 105:
  • Face-to-face in small groups in central locations, such as during the Clerical Institute and Volusia Learns
  • Face-to-face in auditorium-size groups with follow-up self-study online, such as during the summer and Pre-planning
  • Face-to-face in small groups at your school and department sites
  • Webinars with follow-up self-study online​
  • Self-study online

All other courses are specific to certain positions and job roles. Information will be posted soon about which courses are needed for each position and role.

Note that any trainings occurring outside of contracted work hours are optional. Compensation is being discussed. 

For some specialized trainings the first round of training is only for the main software user, simply because this is already a massive training effort. Once the main users are trained and we go-live, then back-up staff will be given access to the online training materials including interactive videos. The District may offer additional face-to-face trainings at that time.​

Be ready to register for Oracle training by familiarizing yourself with MyPGS in this quick video:


​Oracle is now in your Vportal!​

Oracle Budgeting is available only to those who need it in their job role. Oracle Fusion is now showing on every employee's VPortal! It is inactive until July 1 when we go-live.
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What's an ERP and how did we get here? 

Read the articles below to satisfy your curiosity:

  1. ​​What is ERP?
  2. Complexity of an ERP System​​ ​
  3. What are the benefits and downsides of ERP?
  4. What is Project Governance? ​
  5. What are the project phases?​
  6. Business Process Analysis
  7. Process Design
  8. RFP and Selection of the Vendor 
  9. Implementation​​​


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