Skip Ribbon Commands
Skip to main content


​​​​​​​​​​​​​​​​​​​​​Process and Procedure 

District Warehouse Allocation: The primary purpose of this page is to standardize a formal process and procedure to order specific stocked student uniform items from the District Warehouse. 

School Uniform Allocation: The secondary purpose of this page is to provide product resources of the awarded uniform vendors to the Schools for the purchase of any other ​type of custom student uniforms. 

​​Please note: The awarded vendors should be the Schools first resource. 

Schools may contact the awarded vendors directly or they may request additi​​onal information from the Buyer, Kendra Meeks at (386) 947-8786 Ext. 50761 or e-mail Orders will be submitted via SmartSteam requisition.​

​It is acceptable for Schools to have local source as their preferred vendor for custom made uniforms (like band or cheerleading uniforms), which were not offered by the awarded vendors or outside of the scope of the original bid. 

​School P-Cards may be utilized for small purchases of less than $750.00 with local uniform sources.

​Awarded Uniform Vendors:

​​Vendor Contact Information: Uniform Vendor POC

District Warehouse Uniform Allocation


    • VCS – Volusia County Schools​
    • Smart Stream – Current ERP software & requisition system utilized by VCS.
    • PO – Purchase Order
    • Uniform – Specifically relates to purchased & stocked black, grey & white polo shirts for K12 student use only. Part of the Students Attired for Education (SAFE) Incentive Funds for uniform needs to economically disadvantaged students to encourage full participation in the District adopted dress code.
    • Requestor - individuals designated by the Schools to submit uniform requests (Principals or Guidance Directors).
Preliminary Requirements
    1. ​​​ Each school has a maximum dollar allocation for student uniforms as designated by Finance.
    2. Only individuals designated by the primary point of contact may submit Warehouse requests using the order form designated for this purpose.
    3. Schools will coordinate with the primary point of contact or designated staff for ordering approval.
Informational powerpoint to the Principals: PrincipalsMtg_2.2.17Student Uniforms Update
FAQ: District Uniform Q & A
​​Product Offerings – Images of the products can be found on the Warehouse Shopping Cart (Link) under the Category: Uniforms: Student.

Click here for ​Pictures
​1. ​Short Sleeved Polo shirts – Colors:  Black or White* or Grey
    • ​​Sizes: Small through Large (Kids)
    • ​​Sizes: Small through 3XL** (Adult)​​​

​​​​​2. Long Sleeved Polo shirts – Colors:  Black or White* or Grey

  • Sizes: Small through Large (Kids)
  • ​​​​​​​​​Sizes: Small through 3XL** (Adult)

*Limited quantities available for white and all plus sizes (Adult: XL – 3XL)

**Plus sizes only available for Adult.



Primary Point of Contact & Responsibilities

​​Approvals/Invoices/Questions: Amy will monitor the allocations/expenditures associated with the grant.

Dr. Amy Hall
Coordinator, Student and Government Relations
200 North Clara Ave, DeLand, FL
Phone: 386-255-6475 ext. 20658

​Designated Staff:

​Monique Colwell
Office Specialist III.
Phone: 386-255-6475 ext. 20650


​Requestors shall complete the order form and email to prima​​ry point of contact (Amy Hall).

​     Order Form​:    Uniform Grant Request Worksheet

​​Primary point of contact will approve/disapprove based on approved budget amount per school.

Primary point of contact or designated staff may then use the Warehouse Shopping Cart under the Category – Uniform: St​udent to find the desired uniform type, size, sleeve length, and color.​

    • ​​​​​Please note: A single, specific account string has been assigned for all student uniform requests.​​

Process Flow




Transparency Florida
VCS Outlook Web Access
VCS Staff Applications